10 Things to Include on Guest Information Cards

May 1, 2019

Your wedding guest information cards are generally sent alongside a formal wedding invitation and include all the important details which can’t fit onto your invites. They help guests out when they’re planning for your big day, but they also help you to de-stress, since all the big questions are answered in one go! Guest information cards also help you avoid cluttering up your invites.

Here are ten things you may choose to include:

1. Your Wedding Venue

You should include your venue on your invites. However, you may want to tell guests more about it on your guest information cards such as how to get there, particularly if it is in a remote location. Including a full address with a postcode is essential for making sure that guests go to the right place! We also recommend you include a phone number for the venue in case guests get lost.

2. Transport Options & Parking

Informing guests of the different transport options they can use is something they will really appreciate. We recommend you include the phone numbers of local taxi companies for those who want to drink at the reception, as well as train stations or bus routes for non-drivers. You should also include the parking details of the venue if they are planning to drive.

If you are providing the transport between venues for your big day, let guests know the details of this so that they can plan accordingly. Destination wedding cards should contain flight information, including the local airport and how to get to the venue from there. We recommend you include a few different flight routes that guests can take to make planning easier for them.

Wedding Guest Information Card

3. Accommodation & Pricing

If you’re hosting your wedding reception at a hotel, you may be able to negotiate a guest rate for rooms. If you have done this, use your guest information cards to tell guests how to book. You may also want to name some other local accommodation to help them out, remembering to include hotels with different price points.

4. The Activities & Timings Of The Day

Listing the timings for all the day’s events is unnecessary. However, we recommend you inform guests of the most important times. This is vital if you’re having separate venues for your ceremony and evening reception, as it helps guests arrange transport. Timings that you may want to include are the meal, speech, and first dance.

If you are also hosting other events before the big day, such as a meal on the night before, include these details here as an open invitation. This will save you having to worry about whether you’ve invited everyone and means that guests won’t feel excluded or confused surrounding the events.

5. Any Specific Rules

Some people choose to have specific rules at their weddings, with popular rules being ‘no mobile phones’ or ‘no cameras’, as well as the popular recent eco-friendly rules, such as ‘no plastic’. If you inform guests on your guest information cards, they will know that these guidelines are for everyone. Stating your rules in this formal format means that guests are more likely to take them seriously.

6. Wedding Dress Code

Include details of your dress code if you are having a specific theme. This formal request means they are less likely to forget. If you’re having an outdoor wedding, remember to tell guests to bring appropriate footwear as you can never predict the weather!

7. Children

If you do not want children attending your wedding, informing guests via a guest information card is ideal. This will prevent anyone becoming offended and guests have enough time to arrange childcare for the day. Likewise, if children are going to be at your wedding, these useful cards are great for informing guests about special arrangements, such as high chairs or kids entertainment.

Wedding Guest Information Card

8. Dietary Requirements

You may want to tell guests about the wedding food if you haven’t put this on your RSVP cards. This is useful for guests with specific dietary requirements, too. Make sure you include any allergen warnings on your menu so that guests are aware. You can also include information about the bar, mentioning whether it will be a cash bar or an open bar, and inform them if the bar accepts cards or not. This will help guests prepare and means they won’t be disappointed by a bar that they didn’t expect.

9. Wedding Gifts

Asking guests for gifts outright can come across as rude, so if you’re looking for a casual, yet formal way to tell guests what wedding gifts you would like to receive, use your guest information cards! These are also great for including details of your gift registry if you have one.

We also recommend gift poem cards if you are requesting money as a wedding gift for your honeymoon, or your new house. These fun cards use a poem format to politely ask for money.

Wedding Guest Information Card

10. Wedding Website

If you have made a wedding website, your guest information cards make a great place to share the link! Your website makes the perfect place for including smaller, less important details about your day. Many people also use their wedding websites to include a few extras, like details of the proposal, the couple’s story, song suggestions or photos of the venue.

For more ideas and inspiration, visit our guest wedding information cards>